The short version
The free planner saves names, layouts and seating rules in your browser. That local chart is not uploaded to us. If you deliberately buy and use an Event Pass, the event you choose is also stored in our cloud database so it can sync across devices and be shared. We do not sell personal information or use chart contents for advertising.
Information you enter into the tools
- Where it is stored: in your browser's local storage, on your device only.
- Who can see it: anyone with access to that browser profile on that device. We cannot see it.
- How to delete it: use the Reset button in the tool, or clear site data for this domain in your browser settings.
- Retention: the local copy stays until you delete it. We do not control that copy and cannot delete it for you.
Event Pass accounts and cloud charts
Event Pass users sign in by email. Our authentication and database provider processes the account email, sign-in records, cloud chart document and version history. The owner can delete a cloud event from the account. Private view links use a random secret token; only a one-way hash of that token is stored.
Cloud editing lasts for 90 days after payment. The event is then kept read-only for a 30-day export period and deleted after day 120, together with its versions and private share link. Deleting a cloud event does not remove a separate copy already saved in your browser.
Payments and service providers
Stripe processes Event Pass payments. We receive payment identifiers, amount, currency, payment status and timing, but not your full card number. Supabase provides authentication, database and server functions and sends account and collaboration messages. Resend sends service reminders before an Event Pass cloud copy is deleted; it processes the recipient address and delivery metadata for those messages. Cloudflare provides hosting, security and aggregate web analytics. Each provider handles information under its own privacy terms.
Information collected automatically
Like most websites, our hosting provider records standard server request data such as IP address, browser type, referring page and time of request. This is used for security and aggregate traffic measurement.
We may use privacy-focused analytics to understand which pages are used. Where analytics are in use, they measure page views and general usage patterns, not the contents of your seating charts.
Children, your rights, and changes to this policy
This site is intended for adults, including teachers who may enter student names into the classroom tool. Keep student charts local unless your organisation has decided it has an appropriate legal basis and safeguards for cloud processing. Do not create public links containing sensitive personal information.
Depending on where you live, you may have rights to access, correct or delete personal data held about you. Local chart data can be deleted from your browser. Event Pass owners can delete their cloud event or contact us about account and payment records. If this policy changes, the updated version will be posted here with a new last-updated date.